Students will be assigned onsite four per double room (two-full size beds, same gender) after checking in at the SHPE Conference Registration Desk and signing the Code of Conduct Form. The registration fee does not include the cost of incidental charges (e.g. in-room phone charges, internet, room service, etc.). Banquet and Luncheon tickets will be sold separately at a future date. Please do not call the hotel directly for room accommodations. For questions on student registration contact Membership at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Deadlines:

Early Registration - October 1, 2009
Regular Registration - October 8, 2009
Late Registration - Open until October 23, 2009 (Credit Card Payments Only)

COMPETITION:

If you intend to compete in the Technical Paper, Poster, or Design Competition or Academic Olympiad you must register on or before 11:59 PM EST, October 1, 2009 to be eligible to receive any conference registration waivers/reimbursements. Students who register after 11:59 PM EST, October 1, 2009 will not be eligible to receive the registration waiver/reimbursements. No exceptions.

To register, visit OneSHPE at www.shpe.org/oneshpe.

TECHNICAL PAPER, RESEARCH POSTER, DESIGN COMPETITION:

• Students competing in the Technical Paper, Poster and Design Competitions need to register for the “Student Wednesday Plan.
• You will be notified by September 25 if your Technical Paper or Poster abstract has been accepted to compete.
• You will be notified by September 9 if you have been accepted to compete in the AHETEMS Design Competition.
• If you ARE accepted to compete in the Technical Paper, Poster, or Design Competitions then your conference early registration fee will be waived. You MUST complete the early registration by October 1 in order to have your fee waived. No waivers will be awarded for regular registration fees- registrations received after 11:59 PM EST October 1, 2009.
• If you are NOT accepted to compete in the Technical Paper, Poster, or Design Competitions then you may register at any time. However, you are encouraged to register on or before 11:59 PM EST October 1 to ensure you are allocated a hotel room and receive the reduce early registration rate. If the SHPE National Office does not receive your payment on or before 11:59 PM EST, October 1, 2009, you will be required to pay the regular registration fee.
• Please do NOT submit registration payments until after being notified that you are NOT accepted to compete, but before the October 1 registration deadline.

ACADEMIC OLYMPIAD:

• All SHPE students chapters sending 10 or more undergraduate students, must compete in the Academic Olympiad.
• Students competing in the Academic Olympiad may register for either the “Student Wednesday Plan" or “Student Thursday Plan." Students are reminded that they are responsible for planning their travel to arrive in time for the competition by 7:00 PM EST, on Thursday, October 29, 2009.
• Students competing in the Academic Olympiad are required to register and submit payment on or before 11:59 PM EST, October 1, 2009. As outlined in the competition rules, only the one team from each region that advances to the Oral Competition from the Written Competition will have their early conference registration fees reimbursed after the conference.

IMPORTANT NOTE:

• Wednesday Plan and Thursday Plan are based on lodging availability. These options will not be available after all lodging is reserved.
• All options are available for immediate payment.
• To register, visit OneSHPE at www.shpe.org/oneshpe.

CANCELLATION POLICY:

• Any request for a refund and to cancel registration on or before September 30, 2009, a refund of 80% of payment received will be refunded.
• Any request for a refund and to cancel registration on or before October 8, 2009, a refund of 50% of payment received will be refunded.
• Any request for a refund and to cancel registration after October 8, 2009, no refund will be issued.
• All refunds will be made three weeks after the SHPE Conference is over. Any request to cancel registration must be requested via email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .